Team Owner Workflows

This guide provides step-by-step instructions for common team management tasks on Rugby Network.

Team Management

Create a New Team

  1. Navigate to My Teams in the main menu
  2. Click Create Team
  3. Enter team details:
    • Team Name: Your team's official name
    • Location: Where your team is based
  4. Click Create

Edit Team Details

  1. Go to My Teams
  2. Click on the team you want to edit
  3. Click Edit Team
  4. Update the information
  5. Click Save

View Team Dashboard

  1. Go to My Teams
  2. Click on a team name
  3. View the dashboard showing:
    • Team information
    • Upcoming events
    • Open needs
    • Recent commitments
    • Team statistics

Event Management

Create an Event

  1. From your team dashboard, go to Events
  2. Click Create Event
  3. Fill in the details:
    • Event Name: e.g., "League Match vs. Eagles"
    • Description: Match details, meeting time, etc.
    • Location: Venue address
    • Start Time: When the event begins
    • End Time: When the event ends
  4. Click Create

Edit an Event

  1. Go to your team's Events
  2. Click on the event to edit
  3. Click Edit
  4. Make your changes
  5. Click Save

Delete an Event

  1. Go to your team's Events
  2. Click on the event
  3. Click Delete
  4. Confirm the deletion
  5. Note: Associated needs will need to be managed separately

Need Management

Post a New Need

  1. From your team dashboard, go to Needs
  2. Click Post Need
  3. Fill in:
    • Position: Which position you need
    • Quantity: How many players needed
    • Event: Link to an event (optional)
    • Start Time: When you need the player
    • End Time: When the commitment ends
    • Notes: Any additional requirements
  4. Click Create

Edit a Need

  1. Go to your team's Needs
  2. Click on the need to edit
  3. Click Edit
  4. Update the information
  5. Click Save

Update Need Status

  1. Go to your team's Needs
  2. Find the need
  3. Click Edit
  4. Change the status:
    • Open: Still looking for players
    • Filled: Position has been filled
    • Cancelled: No longer needed
  5. Click Save

Cancel a Need

  1. Go to your team's Needs
  2. Find the need
  3. Click Edit
  4. Set status to Cancelled
  5. Click Save

Or use Delete to remove it entirely.

Finding and Managing Players

Browse Available Players

  1. From your team dashboard, click Browse Players
  2. Use filters:
    • Position: Filter by position needed
    • Availability: Filter by available time slots
  3. Review player profiles
  4. Check their:
    • Positions they play
    • Current availability
    • Existing commitments

View Player Details

Click on a player to see:

  • Profile information
  • All positions they play
  • Their availability windows
  • Any notes they've added

Create a Commitment

  1. From Browse Players, find a suitable player
  2. Click on the player to view details
  3. Click Create Commitment
  4. Select:
    • Need: Which need this fills (optional)
    • Position: What position they'll play
    • Time: When the commitment is for
  5. Click Confirm

The system will check for conflicts and create the commitment.

View Team Commitments

  1. From your team dashboard, go to Commitments
  2. View all commitments for your team
  3. Each commitment shows:
    • Player name
    • Position
    • Event/time
    • Status

Cancel a Commitment

  1. Go to your team's Commitments
  2. Find the commitment
  3. Click Cancel
  4. Confirm the cancellation

The player's schedule will be freed up.

Team Owner Management

Understanding Owner Roles

  • Primary Owner: Full control over the team
  • Secondary Owners: Can manage events, needs, and commitments

Add a Team Owner

(If supported in your version)

  1. Go to team settings
  2. Click Manage Owners
  3. Add the user by email or ID
  4. Set their role (Primary/Secondary)
  5. Save changes

Tips and Best Practices

Effective Need Posting

  1. Be specific about positions - Use the exact position name
  2. Include time details - Accurate times help players plan
  3. Link to events - Provides context for players
  4. Add notes - Explain any special requirements

Finding the Right Players

  1. Check availability first - Filter by when you need them
  2. Review positions - Ensure they play what you need
  3. Look at experience - Player bios can be helpful
  4. Consider multiple players - Have backups ready

Building Team Reputation

  1. Honor commitments - Don't cancel unless necessary
  2. Communicate clearly - Use notes and descriptions
  3. Update promptly - Keep statuses current
  4. Be organized - Plan events and needs ahead of time

Troubleshooting

Cannot Create Commitment

"Player has a conflict": The player already has a commitment during that time. Choose a different player or time.

"Need is filled": Update your need status or increase quantity if you need more players.

Events Not Showing

  • Verify the event was saved successfully
  • Check if it's in the past (past events may be filtered)
  • Refresh the page

Players Not Visible

  • Ensure players have added availability
  • Check your filters
  • Try clearing all filters to see all players

Need Status Issues

  • Only team owners can update need status
  • Ensure you're logged in as the team owner
  • Refresh if changes aren't appearing

Need more help? Check our FAQ or contact support.